How to Apply for Probate

Probate is the legal process of administering a deceased person’s estate, ensuring that their assets are distributed according to their will or, if no will exists, the rules of intestacy. Applying for probate allows the executor or administrator to access bank accounts, settle debts, and distribute inheritance to beneficiaries. Understanding the probate process is essential to avoid delays and ensure that the estate is managed correctly.

Determining If Probate Is Required

Before applying for probate, it is important to establish whether it is necessary. Probate is usually required if the deceased owned property, significant assets, or had bank accounts that are not jointly held. If all assets were jointly owned, such as a home owned by a surviving spouse, probate may not be needed, as ownership automatically transfers to the surviving joint owner.

Financial institutions have different thresholds for requiring probate before releasing funds. Some banks and building societies may allow access to smaller accounts without probate, while others require legal confirmation before funds can be transferred.

Identifying the Executor or Administrator

The executor of the will is responsible for applying for probate. If the deceased left a valid will, it should name one or more executors who are legally authorised to manage the estate. If there is no will, the next of kin can apply for a grant of letters of administration, which serves a similar function to probate.

Executors and administrators must be over 18 years old and willing to take responsibility for handling the estate. If multiple executors are named, they must decide whether to apply together or allow one executor to take the lead.

Collecting Information About the Estate

Before applying for probate, a full valuation of the estate is required. This includes identifying all assets and liabilities, such as:

• Bank accounts and savings
• Property and land ownership
• Investments and pensions
• Vehicles and personal belongings
• Outstanding debts, loans, and funeral expenses

Obtaining official valuations helps determine whether inheritance tax is owed. If the estate’s total value exceeds the inheritance tax threshold, payment arrangements must be made before probate can be granted.

Completing the Probate Application

The application process involves completing the appropriate probate forms and submitting them to the Probate Registry. The main forms required include:

• PA1P (Probate Application Form) – Used when there is a will
• PA1A (Letters of Administration Application Form) – Used when there is no will
• Inheritance Tax Forms – Depending on the estate’s value, either form IHT205 (for estates below the inheritance tax threshold) or form IHT400 (for taxable estates) must be completed.

The completed application must be submitted online via the government website or by post. The probate application fee applies unless the estate is valued below the current exemption threshold.

Paying Inheritance Tax

If the estate is subject to inheritance tax, payment arrangements must be made before probate can be granted. Inheritance tax is typically due on estates worth over £325,000, although exemptions apply for spouses, civil partners, and charitable donations.

HMRC allows tax payments to be made in instalments if property or other large assets form part of the estate. Tax payments can be made from the deceased’s bank account or other estate funds before distributions are made to beneficiaries.

Swearing an Oath and Receiving the Grant

As part of the probate process, the executor or administrator must swear an oath or provide a statement of truth confirming that the information provided is accurate. This can be done at a local probate office, with a solicitor, or online through the government’s digital probate service.

Once the Probate Registry approves the application, a Grant of Probate (if there is a will) or Letters of Administration (if there is no will) is issued. This document authorises the executor or administrator to access funds, sell property, and distribute assets in line with the will or intestacy rules.

Administering the Estate

With probate granted, the executor can begin managing the estate. The key steps include:

• Closing bank accounts and collecting funds
• Paying outstanding debts, including funeral costs and taxes
• Selling or transferring property
• Distributing assets to beneficiaries as outlined in the will or intestacy rules

Executors must keep clear records of all transactions and ensure that all legal obligations are met before finalising the estate. If disputes arise among beneficiaries, mediation or legal advice may be required.

Finalising Probate and Estate Administration

Once all debts are settled, taxes paid, and assets distributed, the estate can be officially closed. Executors may need to submit final accounts to beneficiaries, detailing how the estate has been managed. Any remaining paperwork should be kept in case of future queries.

Applying for probate can be a complex process, but following the correct steps ensures a smooth administration of the estate. Seeking legal advice or professional assistance can help navigate any challenges and prevent delays in completing probate.